Academic Settings
GPA Policies
Define organization GPA scales, grade boundaries, rounding, defaults, and transcript rules.
Policy basics
A GPA policy is the school rulebook for turning marks into letter grades, grade points, GPA, and CGPA. Org admins can create multiple policies, select one default policy, and preview calculations before saving.
- Scale defines the maximum grade point value, such as 4.0 or 10.0.
- Method can be simple average or weighted by course credit hours.
- Rounding can be none, one decimal, or two decimals.
- Grade rules map mark ranges from 0 to 100 to letter grades and grade points.
Multiple policies
You can keep more than one policy when your institute changes grading rules over time. The default policy is the one used when a cycle does not have a specific policy selected.
| Setting | What it changes | When to review it |
|---|---|---|
| Scale | The highest grade point a student can earn, such as 4.0 or 10.0. | Before a new term starts or when the institute changes grading rules. |
| Method | Whether GPA averages all courses equally or gives higher-credit courses more weight. | Before transcripts are generated for a cycle. |
| Rounding | How many decimals appear in GPA and CGPA results. | When official report formatting is decided. |
| Grade rules | Which marks receive each letter and grade point. | Any time the grading boundary table changes. |
| Choose | Use when |
|---|---|
| Simple average | Every course should contribute equally to GPA. |
| Weighted by credit hours | Courses with more credit hours should influence GPA more. |
| No rounding | The school wants the exact calculated value. |
| One or two decimals | Reports should use a consistent official display format. |
Preview calculator
The preview calculator lets admins test sample marks and credit hours before saving a policy. Use it to confirm that letters, grade points, simple GPA, and weighted GPA behave as expected.
- Try marks near each boundary, such as 84.9 and 85, to confirm the correct letter appears.
- Try different credit hours when the policy is weighted by credit hours.
- Fix validation errors before relying on preview results.
Grade rule validation
- Rules must cover the full 0-100 mark range without gaps.
- Ranges cannot overlap.
- Grade points cannot go down as marks go up.
- Rule points must stay between 0 and the policy scale.
- A policy can have up to 20 grade rules.
- Custom formulas are not supported. Use clear mark ranges and grade points instead.
Build from top to bottom
Keep the highest mark range at the top and work downward. This makes it easier to notice gaps, duplicated ranges, and grade points that move in the wrong direction.
Policy locking on cycles
Academic cycles store the GPA policy selected for that cycle. Once finalized grades are pushed by any teacher for that cycle, the selected policy cannot be changed.
Proceed with caution
Choose the cycle GPA policy carefully. After finalized grades exist, EduVerse locks the policy to preserve transcript history.
- Set the correct policy before teachers begin finalizing grades in the cycle.
- After finalized grades exist, the cycle policy is locked so old transcript results do not silently change later.
- Policies already used by past cycles should be archived instead of deleted, so historical records remain explainable.
Safe policy flow
Common mistakes
- Changing the default policy and expecting old finalized cycles to change.
- Leaving gaps in grade ranges, which can make some marks impossible to grade correctly.
- Setting higher marks to lower grade points than lower marks.
- Choosing weighted GPA before checking that course credit hours are correct.