Quick Start Guide

EduVerse requires configuration in a specific order because later features depend on earlier setup. Skipping steps or doing them out of order will cause missing options, empty dropdowns, or broken workflows.

1. 1Configure Organization: Set school name, logo, contact email, and appearance in Settings.
2. 2Create Departments: Add the academic departments that own courses, programs, and scoped administration.
3. 3Configure GPA Policy: Review the default 4.0 policy or create a custom policy that matches your grading rules.
4. 4Create Academic Cycle: Create your first term or semester (e.g. "Fall 2026"). Select the GPA policy for this cycle.
5. 5Create Courses: Add each subject with the correct credit hours. Course names appear on transcripts.
6. 6Create Programs if used: Attach shared cycles in order, define curriculum stages and course requirements, then activate a complete admissions curriculum.
7. 7Create Cohorts: Group students and choose standalone or program-mapped delivery.
8. 8Create Sections: Link each section to its course and institute cycle. Map it to a program requirement when applicable.
9. 9Assign Teachers: Add teacher accounts and assign them to their sections.
10. 10Admit Students: Create/import student accounts, assign a major when applicable, and place them in the correct cohorts/sections.
11. 11Create Timetable: Add schedule slots for each section, selecting the assigned teacher, day, time, and room.
12. 12Upload Materials: Teachers upload course materials to their assigned sections.
13. 13Create Assessments: Teachers create assessments with due dates, total marks, and submission settings.
14. 14Begin Operations: Students can now view timetables, access materials, submit work, and check grades.

• Creating sections before courses: sections need a course to attach to.
• Creating schedules before assigning teachers: only assigned teachers can be selected for a schedule.
• Skipping GPA policy setup: the default policy works, but review it before teachers start grading.
• Creating duplicate courses instead of multiple sections: one course can have many sections.
• Forgetting to set credit hours: the default is 3, but some courses need different values for accurate GPA.
• Duplicating one institute cycle for every program instead of reusing the shared cycle.
• Assigning a primary department manually when the student major should derive it.
• Marking mapped cohorts or sections as standalone because the curriculum mapping is incomplete.